Hmmm

Something on your “to-do list” that never gets done.

WHAT IS SOMETHING THAT NEVER GETS DONE ON MY TO DO LIST? Nothing. Because nothing is on my to-do list. Because the world doesn’t make time anymore for to-do lists. Explained…

Years ago I carried around two notebooks everywhere I went.

The first notebook were my notes. Every call, every meeting, every day, I jotted down the date and who I was talking to and then took detailed notes in real time, often writing in my notebook while keeping my eyes focused on the person in front of me (i.e. I was the master of the no-look note-taking 🙂 ).

The second notebook was my to-do list. After every single meeting, I copied my to-do items into that list, then every single day I religiously reviewed that list to make sure I was addressing everything I needed (or promised) to take care of.

Sometime in the early 2010s, I switched to Excel — I had a tab devoted to my to-do list, and then in 2015 I moved from Excel to One Note for keeping track of Asks. In fact, OneNote — and the tables feature in particular — was awesome!

One of the things I’m most proud of was in 2019 when I had a critical opportunity I was working on. My larger team was struggling (way behind in its numbers) so needed the revenue from this major opportunity I was working on, and my client really needed our (or at least someone’s) SaaS solution to increase their online sales by 400%. Because it was important, the opportunity had a lot of people weighing in on it: my CEO, the client’s CEO, my client’s CFO, my client’s head of PMO, my client’s dozen mid-level people contributing to or influencing the buying process, and the Client Executive Sponsor who was funding the project, not to mention my internal sales engineers and stressed out sales manager who needed the deal to close to presumably keep his job.

Every single day during the critical middle-few months of this opportunity several items were added to my to-do list for that opportunity, and each of them had multiple facets. In short, I had a to-do list that was scores of items long that contributed to whether or not I would win a $4.1M contract and help a client. If I’m honest, it was a daunting undertaking.

But I’m happy to say I did it, and I did it successfully. I juggled all those items, completed them to satisfaction in that the client said my follow up is what won us the opportunity (vs the two other primary competitors), we signed the contract and basically I owe it all to my use of the tables feature in OneNote wherein one column was the to-do item, the next column was the requestor, and the third column were my running notes on where I was. First thing every single morning at 5:30am, while most of the world was still sleeping, I started running through that to-do list to make sure all my i’s were getting dotted and t’s were getting crossed and everything was moving forward schedule.

But that was then.

Now I don’t have a to do list.

Why?

Because life is too fast for a to do list.

It’s fast and it’s too overwhelming.

There are too many asks from too many sources and a modern-day expectation of instant turn-around times. (I remember a client asking for information in 1999 — I got it to her early the next morning and she said, “That was too fast! I thought it would take a week or so.” But in the 2020s I feel like everyone expects follow-up information not next week and not today but RIGHT FREAKIN’ NOW). So there is almost no point to a to-do list because by the time I jot the item down the requestor is already wanting it to be done.

So, instead I take notes, bold the key items as I type them in case I need to reference them later, and then get it done as soon as I possibly can, which is usually right now. If something is worth doing, it’s generally worth doing now. And so now is generally when I try to do it. If it’s important enough, and it takes more than a few moments to complete, then I’ll remember to do it, and if it’s not important enough to do right now or to remember that I need to do it (sort of like I don’t need to put down on my to-do list to pay a bill — paying bills is important enough that I’ll remember it). then maybe it shouldn’t be on a to-do list anyway.

It’s ironic that in an over-busy world a To-Do list has become almost outdated. Because if I take a few days to respond, then it’s probably too late, and if something has been promised and is important enough to promise, than I should do it now not tomorrow. So there just is no point to a to-do list.

So, when I’m asked what never gets done on my to-do list, I say this: nothing. Because there is nothing on my to-do list. If I’m being honest, I wish that weren’t true — it was a friendlier and less stressful world 25 years ago, when I had a notebook filled with my to do items and a week was acceptable except in case of major fires. But it is what it is, and all I can do is adapt to what is.

DISCLAIMER:

• Every day wordpress issues a prompt and I’m finding myself enjoying answering that prompt. Today’s was: What is something on my to do list that never gets done.
• No AI was used in the creation of this response. It is 100 percent organic which is why it isn’t all that great hahahah